Bewerbungsformular

Ertler Executive Search | Gültig für Deutschland und Österreich | Stand: Mai 2026  

1. Wer wir sind und was dieser Hinweis regelt 

Ertler Executive Search ist eine auf Executive Search spezialisierte Personalberatung. Wir unterstützen Unternehmen bei der Besetzung von Führungspositionen auf C-Level und Bereichsleiterebene. Dieser Datenschutzhinweis beschreibt, wie wir personenbezogene Daten von Kandidatinnen und Kandidaten verarbeiten – unabhängig davon, ob Sie aktiv auf uns zugekommen sind, von uns angesprochen wurden oder uns von Dritten empfohlen wurden. 

Verantwortliche Stelle im Sinne der Datenschutz-Grundverordnung (DSGVO) ist je nach Ihrem Standort: 

Für Kandidatinnen und Kandidaten mit Wohnsitz in Österreich: 

Ertler Executive Search GmbH 
Joanneumring 40 
8010 Graz, Österreich 
E-Mail: office@ertlerexecutivesearch.com 

Für Kandidatinnen und Kandidaten mit Wohnsitz in Deutschland: 

Ertler Executive Search Deutschland GmbH  
Königsallee 92a 
40212 Düsseldorf 
E-Mail: office@ertlerexecutivesearch.com 

Bei datenschutzbezogenen Anfragen wenden Sie sich bitte an die jeweils für Ihren Wohnsitz zuständige Gesellschaft unter der oben genannten E-Mail-Adresse. 

2. Which personal data we process 

Depending on the nature and scope of our collaboration, we process the following categories of candidate information: 

• Contact details (name, address, phone, email) 

• Biographical data and professional background 

• Educational qualifications, certificates, and qualifications 

• Information from conversations, interviews, and assessment procedures 

• Suitability assessments and competency evaluations 

• Professionally relevant publicly available information (e.g., LinkedIn, publications) 

• Information from third parties, especially from referees you name to us 

We ask you not to provide us with information that is not necessary for our services. We only process special categories of personal data (e.g., health data, political or religious beliefs) if you explicitly provide this information to us with your explicit consent. 

3. Purposes and legal bases of processing 

We process your candidate information based on our legitimate interests (Art. 6 para. 1 lit. f GDPR) and, where necessary, based on your consent (Art. 6 para. 1 lit. a GDPR) for the following purposes: 

• Conducting executive search mandates and suitability assessments for specific positions 

• Operation and maintenance of our internal candidate database 

• Analysis and comparison of candidate profiles with the requirements of our clients 

• Contacting potentially suitable career opportunities 

• Fulfillment of our obligations to clients in connection with conducted mandates 

Our legitimate interests consist in providing you with suitable leadership positions and supporting our clients with qualified candidates. These interests generally outweigh your opposing interests, as the processing is limited to your professional career and no impairment of your fundamental rights and freedoms is to be expected. 

4. Disclosure of candidate information 

4.1 Client companies 

As part of our mandates, we may share selected excerpts of your candidate information – particularly your professional career and relevant qualifications – with client companies to check whether there is a fundamental interest in your candidacy. The scope of this information is limited to what is necessary for this purpose. 

A complete presentation of your person to a client company takes place after we have informed you about the respective company and the context of the mandate. You give your consent for the presentation to client companies by agreeing to this privacy notice (see section 10). You can revoke this consent at any time – even for a specific client company. 

4.2 Internal disclosure 

Your candidate information is accessible to the consultants of Ertler Executive Search through our internal database, as far as this is necessary for the provision of our services. 

4.3 Service providers 

We use carefully selected service providers who act as processors in accordance with Art. 28 GDPR (in particular, providers of our candidate management system and AI-supported work tools). They are contractually obliged to process your data solely in accordance with our instructions and with appropriate protective measures. 

4.4 Other Disclosure 

Any further disclosure of your data to third parties only occurs if we are legally obliged to do so or you have expressly consented. 

5. Use of AI Support 

We use Claude (Anthropic) as part of a commercial Teams plan. Anthropic contractually guarantees that data from commercial plans will not be used for training or improving AI models – unless the customer expressly opts in. This is bindingly stated in Anthropics Commercial Terms. 

AI functions assist our consultants in internal work (e.g., conversation preparation, research, summaries). All assessments of your suitability are made solely by our team. An automated individual decision within the meaning of Art. 22 GDPR does not take place. 

6. Data Security and International Transfers 

We implement technical and organizational measures to protect your data that are in line with the state of the art. To the extent that service providers process data outside the European Economic Area, we ensure an adequate level of protection through appropriate guarantees in accordance with Art. 46 GDPR – in particular, EU standard contractual clauses. 

7. Storage of Your Data 

We store your personal data as long as there is a legitimate interest or your consent. Please note that your candidate information may also be relevant for our ongoing or future business purposes even after the completion of a specific mandate – for example: 

• for the documentation of our business activities 

• for the preservation, exercise, or defense of legal claims 

• to prove the fulfillment of our obligations to clients 

• to consider you for future mandates that are suitable for you 

As far as legal retention obligations oppose deletion, processing will be restricted for the duration of the respective period. You can object to the storage of your data at any time (see section 8). 

8. Your rights 

In accordance with applicable data protection laws, you have the following rights: 

• Information about the data stored about you (Art. 15 GDPR) 

• Correction of inaccurate or incomplete data (Art. 16 GDPR) 

• Deletion of your data, as long as there is no legal basis for further processing (Art. 17 GDPR) 

• Restriction of processing under certain conditions (Art. 18 GDPR) 

• Objection to processing based on our legitimate interests (Art. 21 GDPR) 

• Data portability, as far as the processing is based on consent or contract (Art. 20 GDPR) 

• Revocation of granted consent at any time with effect for the future (Art. 7 para. 3 GDPR) 

To exercise your rights, please contact the company responsible for your residence (see section 1). 

Right to complain to the supervisory authority 

If you believe that the processing of your data violates applicable data protection law, you can contact the responsible supervisory authority: 

For candidates residing in Germany: 

State Commissioner for Data Protection and Freedom of Information North Rhine-Westphalia (LDI NRW) 
Kavalleriestraße 2–4, 40213 Düsseldorf | www.ldi.nrw.de 

For candidates residing in Austria: 

Austrian Data Protection Authority (DSB) 
Barichgasse 40–42, 1030 Vienna | www.dsb.gv.at 

9. Changes to this privacy notice 

We reserve the right to adjust this privacy notice in case of changes to our processes or the legal situation. The current version is available on our website. In the event of significant changes affecting your data stored with us, we will actively inform you. 

10. Consent declaration (application form) 

Below is the wording of the consent declaration that applicants actively confirm when submitting an application via our website: 

Ich stimme zu, dass Ertler Executive Search meine personenbezogenen Daten in ihrem Kandidatenmanagementsystem speichert, für passende Executive-Search-Mandate verarbeitet und mich dabei potenziellen Klientenunternehmen vorstellen darf. Ich werde vor jeder konkreten Vorstellung über das betreffende Unternehmen informiert. Mir ist bekannt, dass ich diese Einwilligung jederzeit – auch für ein einzelnes Klientenunternehmen – mit Wirkung für die Zukunft widerrufen kann (Kontakt: office@ertlerexecutivesearch.com). 

This field must be configured as a mandatory field in the application form. Without active confirmation, the application cannot be submitted. 

This privacy notice applies to all candidates who come into contact with Ertler Executive Search in the course of our activities – regardless of whether through their own contact, active outreach on our part, or recommendation by third parties.